UC San Diego Jacobs School of Engineering is the lead sponsor of an office space in Nihonbashi Life Science Building in downtown Tokyo. UC San Diego, as a tenant, has access to various conference, meeting and seminar rooms in this building as well as in a nearby building owned by the same landlord - Mitsui Fudosan, a real estate giant in Japan.
The UC San Diego Tokyo Office was launched in July 2016. This website provides details about the office space and various rooms, and explains the procedure for UC San Diego users to utilize the facilities to promote international collaboration in research, higher education and innovation.
Nihonbashi Life Sciences Buliding
UC San Diego Tokyo Office
- Located on 9F Academic Floor
- Other 9F Academic tenants include:
- Kyoto University
- Osaka University
- Tohoku University
- Kyushu University
- Hiroshima University
Building Facilities
In addition to the UC San Diego office space, there are three types of rooms located throughout the Nihonbashi Life Science Building available for UC San Diego users:
- Conference Rooms
- Meeting Rooms
- Seminar Rooms
Rooms may be reserved for a minimum of 4 hours, with the exception of Meeting rooms 306 to 310 and the UC San Diego Office. Reservation may be made 12 months prior to use.
The Building has additional features available including: a receptionist on the 3rd Floor, who is available to greet visitors and escort them to their meeting location, refreshments on the 3rd Floor, and vending machines on the 9th Floor near the UC San Diego Tokyo Office.
Room #201
Room #313
Room #1004
3rd Fl Reception Lobby
Tokyo Office Room 908 Layout
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Room Size: 6 m x 3.3 m (20ft x 11ft)
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Furniture: Conference Table; 6 Chairs, 3 Cabinets, Corner Table
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Equipment: 50" Display; Telephone/Internet; Wifi Router; Printer/Scanner/Copier/Fax
Building Room and Space Details
Default layouts are shown. Additional fees apply if a different layout is required.
3F Room Default Layouts
3rd Floor Conference and Meeting Rooms
The 3rd floor consists of eight 6-person meeting rooms surrounded by several conference rooms of various sizes.
Meeting rooms 306 to 310 are exclusively used by the tenants in the building. These meeting rooms must be used to meet with visitors from outside. UC San Diego users, like other tenants, may book up to five meeting slots (5 hours) a day. Users are not allowed to bring drinks or food into these rooms.
Seminar Room Default Layouts
9th Floor Seminar Rooms
There are three seminar rooms: Room 911 (capacity 18), Room 912 (capacity 36) and Room 913 (capacity 54). Access to the 9th floor seminar rooms is limited to 9th floor occupants, including UC San Diego. Sliding walls between the rooms can be retracted to make them into a larger room (see photo below). Please note: changes to room layouts must be requested at least one week prior to use. A reconfiguration fee applies.
3 Seminar Rooms Combined
Other Building Conference Rooms
Additional conference rooms available for use in the building include:
Room 201 (150 persons)
Room 1004 (55 persons)
Lounge (available to Link-J members only)
Large Conference Room 201 and Default Layout
Room 201 used for a reception
3F Reception Lobby
Conference Room 313
Conference Room 1004 and Default Layout
Room 908 Availability
Conference and Seminar Room Rental Fees
| Floor | Space | Size | Capacity | Daily-4 hr | Daily-8 hr |
| Sq. feet | Persons | Rental Fee^ | Rental Fee^ | ||
| 2F | 201 Large Conference Room | 2633 | 150 | $1,650 | $3,300 |
| 3F | 301 Conference Room | 267 | 12 | $150 | $300 |
| 302 Conference Room | 540 | 24 | $200 | $400 | |
| 303 Conference Room | 444 | 18 | $150 | $300 | |
| 313 Conference Room | 807 | 36 | $300 | $550 | |
| 9F | 908 UC San Diego Office | 220 | 6 | $100 | $200 |
| 911 Seminar Room** with screen | 452 | 18 | $200 | $300 | |
| 912 Seminar Room** with screen & projector | 753 | 36 | $400 | $500 | |
| 913 Seminar Room** with screen & projector | 956 | 54 | $500 | $600 | |
| 10F | 1004 Conference Room | 1182 | 54 | $550 | $1,100 |
| 1006 Conference Room | 773 | 36 | $300 | $550 | |
| 1007 Conference Room | 346 | 15 | $150 | $300 | |
| 1006 + 1007 Conference Room | 1119 | 63 | $450 | $850 |
10F Lounge Rate
| Floor | Space | Size | Capacity | 1 Hour |
| Sq. Feet | Persons | Rental Fee | ||
| 1F | Communication Lounge | 715 | 30 | Free |
| 10F | Communication Lounge | 2058 | 100 | $275 |
* Consumption tax of 8% will be added.
** May be combined to make a larger seminar room. Reconfiguration fee of approximately $100 applies.
^ Does not include reconfiguration fee.
Rates are subject to change.
Those who booked the UC San Diego office may use the 3F meeting rooms to meet with visitors free of charge for up to 1 hour per session. Contact the JSOE Tokyo Office Team (tokyooffice@ucsd.edu) for details.
3F Meeting Room
| Floor | Space | Capacity |
| Persons | ||
| 3F | 306 Meeting Room | 6 per room |
| 307 Meeting Room | 6 per room | |
| 308 Meeting Room | 6 per room | |
| 309 Meeting Room | 6 per room | |
| 310 Meeting Room | 6 per room |
^ Does not include reconfiguration fee.
Rates are subject to change.
UC San Diego Tokyo Office Cancellation Policy
The following cancellation fees apply for conference rooms on 2F, 3F and 10F:
- 15 to 30 days prior to the date of use – 50% of the estimated rental fees.
- Less than 14 days prior to the date of use – 100% of the estimated rental fees.
- Please note: Only the room rental fees are subject to cancellation penalty.
Conference Rooms in Nihonbashi Life Science HUB
UC San Diego users also have access to conference rooms in the nearby Nihonbashi Life Science Hub. Please refer to the following link and contact the JSOE Tokyo Office Team (tokyooffice@ucsd.edu) for details.
https://www.nihonbashi-lifescience.jp/en/
Life Science Hub: Entrance & Lounge Area
Life Science Hub: Seminar Room
Guidelines
- UC San Diego faculty and staff may use the Tokyo Office facilities for purposes such as:
- Symposia, seminars, and meetings sponsored by UC San Diego departments
- Meetings sponsored by UC San Diego Alumni Organization
- Activities aimed at promoting international cooperation for research, education and innovation at UC San Diego
- UC San Diego users may collect registration fees to cover event expenses, but the UC San Diego Tokyo Office facilities MUST NOT be used for profit-making activities for taxation reasons.
- The UC San Diego Tokyo Office facilities should not be reserved for third-party events and purposes that are not co-sponsored by UC San Diego departments. There is a liability issue. If this occurs, a bill will be sent to the sponsoring department.
- Nihonbashi Life Science Building is open every day, from 9:00 to 21:00 (except during the winter break from Dec 29 to Jan 3).
- Access to the UC San Diego Tokyo Office (Room 908) is controlled by a security keypad on the door.
- Instructions to connect to the WiFi router and printer are provided in the office.
- Nihonbashi Life Science Building is centrally air-conditioned. Each room's temperature can be adjusted by the control panel in the room. Turn off the control switch when leaving the room.
- Turn off the lights when leaving the room.
Housekeeping
- This is a non-smoking building. There is a designated smoking space on the 1st floor.
- Food & Beverages
- Food and beverages are permitted in the UC San Diego Tokyo Office. Please dispose of all trash when leaving the room. Do not leave food in the room or in the trash can.
- Coffee vending machine on 3F and beverage vending machines on 9F.
- There is no coffee maker in Room 908.
- The UC San Diego Tokyo Office is cleaned every Monday. If you leave cardboard boxes or other trash in the office, please mark it as "TRASH" to ensure it is picked up.
- Building parking is available only for monthly subscribers. Parking is not available for UC San Diego users or guests.
Location
Nihonbashi Life Science Building is conveniently located in downtown Tokyo, in the area called Nihonbashi.
Access to downtown Tokyo by public transit is easy:
- From Narita Int'l Airport to Tokyo Station: 60 minutes by train
- From Haneda Int'l Airport to Tokyo Station: 25 minutes by train
Refer to the “Access” section of the following link for access information.
https://www.nihonbashi-lifescience.jp/en/
Reserve a Room
Neighborhood
Nihonbashi is a vibrant area. There are number of restaurants and stores near our office. For example, visit Coredo Muromachi website: https://mitsui-shopping-park.com/urban/coredo-muromachi/e/index.html
Coredo Muromachi Building
Coredo Muromachi Building
Mitsukoshi Department Store
Nihonbashi Bridge
Bank of Japan Headquarters Building
JR Tokyo Station Nihonbashi Side
Hotels
There are hotels in downtown Tokyo. Here are some examples that have good access to Nihonbashi Life Science Building.
- Millennium Mitsui Garden Hotel Tokyo (Ginza)
http://www.gardenhotels.co.jp/eng/millennium-tokyo/ - Mitsui Garden Hotel Ginza Premier
http://www.gardenhotels.co.jp/eng/ginza-premier/ - Mitsui Garden Hotel Kyobashi
http://www.gardenhotels.co.jp/eng/kyobashi/ - Marunouchi Hotel
http://www.marunouchi-hotel.co.jp/en/ - Palace Hotel Tokyo
http://en.palacehoteltokyo.com/ - Royal Park Hotel The Shiodome, Tokyo
http://www.rph-the.co.jp/shiodome/en/index.php - ANA InterContinental Hotel
http://www.anaintercontinental-tokyo.jp/e/
Emergency
- The Building Safety Control Center is located on the 1st floor. The center is staffed from 9:00 to 5:30 on weekdays. Staff answer emergency calls 24 hours a day, 365 days a year. (Emergency call number: 03-3273-3230)
- In case of an emergency, follow the general instructions provided by the building management. The general instructions, translated into English, are available in the UC San Diego Tokyo Office.
- There are two emergency bags located in the UC San Diego Tokyo Office, under the corner table. Examine the contents of the bags when you arrive.
Travel Risk Management
- International travelers are encouraged to make travel arrangement through university-designated travel agencies.
Questions?
Please contact: Jacobs School Tokyo Office Team (tokyooffice@ucsd.edu) or
Miwako Waga, Senior Director, International Outreach, Office of Research Affairs (mwaga@ucsd.edu)