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General Space Use MOUs provide a flexible framework for documenting space-sharing arrangements within the Jacobs School that may not fit the department-to-department loan model — such as shared use of space within a single department, or one lab hosting another lab within its footprint. The Dean's Office provides this template as a convenience to help parties document arrangements clearly and consistently.

As with all space use agreements within the Jacobs School:

• The party that currently holds the space (Party A) retains official ownership in the University's space management system (Tririga).
• The arrangement must be documented in a signed MOU and filed with the Dean's Office for transparency and accountability.
• Any renovations, alterations, or special maintenance require prior approval and a funding agreement before work begins.
• Before the agreement expires, both parties should revisit the arrangement to determine whether it should be renewed, concluded, or escalated into a formal space request through the Jacobs School Space Committee.

To avoid oversight, parties are strongly encouraged to set a calendar reminder at the outset of the agreement to revisit terms at least 60 days before expiration.

View the General Space Use MOU template

Create a copy of the General Space Use MOU for your use
(Must be logged in with your Google account)

Temporary Space Use Agreements allow one department to loan or share space with another department on a short-term basis without permanently changing the underlying space allocation. These agreements are used when a department has an immediate but temporary space need that cannot be met within its own footprint, and another department has suitable space available.

Under a Temporary Space Use Agreement:

• The lending department retains official ownership of the space in the University’s space management system (Tririga).
• The borrowing department is granted use of the space for a defined period, under terms documented in a Memorandum of Understanding (MOU) signed by both departments.
• Routine costs of occupancy, maintenance, or minor alterations are the responsibility of the borrowing department, unless otherwise specified in the agreement.
• All agreements must be filed with the Dean’s Office for transparency and accountability.

Departments are encouraged to treat these agreements as short-term solutions, not permanent allocations. Before the agreement expires, both departments should revisit the arrangement to determine whether it should be renewed, concluded, or escalated into a formal space request through the Jacobs School Space Committee. To avoid oversight, departments are advised to set a calendar reminder at the outset of the agreement to revisit terms at least 60 days before expiration.

Temporary Space Use Agreements help the Jacobs School make the most of its limited space resources by encouraging collaboration, flexibility, and fairness in addressing space needs.

View the Temporary Space Use Agreement template

Create a copy of the Temporary Space Use Agreement for your use
(Must be logged in with your Google account)