Student Organization Matching Funds

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The purpose of the Jacobs School Matching Funds Program is to encourage external fundraising among diversity student organizations and project-based teams that are part of UC San Diego-recognized engineering student organizations. The Matching Funds Program matches external funds raised to provide financial support for project teams’ project supplies and equipment, and to encourage diversity organizations’ attendance to national conferences for professional development.

Funds raised by diversity organizations and project-based teams will be considered by a selection committee for matching on a dollar-for-dollar basis. The maximum award to any individual effort is typically $4,000 per team submitting to a competition, conference or exhibition, though larger awards are occasionally available for teams with high-budget projects who raise sufficient funds.

Spring 2020 Matching Funds Updates Due to COVID-19 as of May 18th, 2020

  • We will accept proposals for conferences and project competitions that have gone virtual or are being deferred to a later time due to COVID-19.
  • If you are submitting an application for a project with no current scheduled competition, your proposal and letter of support from your faculty mentor must include milestones for project completion, in order to be eligible for funding. Include any adjustments you are making to your project, which may include updated goals, continued professional development for your team members, and a budget that reflects all these changes.
  • Due to the economic impact of COVID-19 on companies, you may experience some challenges in obtaining company sponsorship for your project. The committee will take this into consideration when reviewing the matching component of your application. Please provide proof that you’ve reached out to companies for fiscal support for your project and/or that shows their continued endorsement of your project.
  • In the event that companies are not able to provide monetary support for your project, they may be able to offer mentorship and advice on your project. Discuss ways that you can continue your partnership with your sponsors.
  • The deadline for the Spring Cycle of Matching Funds will be extended to Friday, July 10th, 2020 to provide you sufficient time to gather any additional information you may want to include in your proposal and application, which reflects the changes to your competition and project as a result of COVID-19.

Matching Funds Fall 2020 Cycle Timeline

Week 0 Fall Quarter Fall 2020 Matching Funds Cycle Begins
Friday, October 30th Drop-In Question Day at the IDEA Engineering Student Center (9am-12pm)
https://ucsd.zoom.us/j/97367798012
Friday, November 6th Drop-In Question Day at the IDEA Engineering Student Center (1:00pm-4pm)
https://ucsd.zoom.us/j/91969478094
Friday, December 11th Applications and Documents are due through online submission form and proposal PDF with detailed budget submitted via Typeform.
Mid-January Matching Funds Teams notified of funding decisions
Varies FINAL REPORT DUE - 20 days after competition/conference date

 

**Please note that the Matching Funds program accepts funding proposals during two application cycles – fall quarter and spring quarter. Teams may only submit one application per academic year.

Matching Funds Documents

  • Program Guidelines - Provides the rules and regulations governing the Matching Funds Program. By applying for Matching Funds, project teams acknowledge that they have read and understand these guidelines.
  • Proposal - Refer to page 3 of the Program Guidelines document when creating your team's proposal.
  • Final Report - Refer to pages 4-5 of the Program Guidelines document when preparing your team's final report.

Submitting Documents

Use the following links to submit all Matching Funds documents. Please note that emailed proposals, receipts, and final reports will not be reviewed.

Questions?

If you have questions about the Matching Funds Program, or if you need assistance in creating your proposal, please contact the IDEA Engineering Program Coordinator Alejandra Arguelles at marguelles@eng.ucsd.edu or (858) 822-3778.