Student Organization Diversity Equity and Inclusion Requirements

Background

The Jacobs School of Engineering is committed to fostering an inclusive and welcoming community, to increase retention and graduation rates, and to promote a sustainable culture of academic excellence among all engineering students at UC San Diego.  Through the work of the IDEA Center and beyond, we strive to support leaders who can work effectively in teams and work collaboratively across various student organizations. 

 

The Purpose

Student organization leadership is responsible for promoting diversity and inclusion in everyday interactions with peers and other members of the campus community. In particular, organization leaders must promote the inclusion of students from groups that are marginalized in engineering including (but not limited to) Black, Latinx and Native American students, women students of all races, students with disabilities, members of the LGBTQ+ community and first-generation college students.  It is not enough just to state that you want diversity; student organization leaders must take action to promote and ensure it.  All of UC San Diego’s recognized and engineering student organizations must complete the following implemented requirements in order to be eligible for funds through the Jacobs School of Engineering.

 

Requirement Overview

  • Anti-Bias/Anti-Harassment Training: Board Members must attend training in the Fall provided by the Center for Student Involvement (designed by the National Conflict Resolution Center (NCRC), which includes the topics of Anti-Bias and Anti-Harassment.

  • Annual Diversity and Inclusion Plan: In Fall quarter, Engineering Student Organizations must submit a plan as a Google doc for how they will apply what they learned about anti-bias/anti-harassment/inclusion in the operation of their organization for the current academic year. Deadline to submit is Tuesday, November 29th, 2022 by noon. 

  • Annual Reflection: Engineering Student Organization must submit a reflection paper discussing which activities in the organization’s plan were successful and which were not, and commenting on what you believe the organization should work on for the upcoming school year.  Deadline to submit is Wednesday, June 14th, 2023 by noon. 

Below outlines expectations of this requirement:

 

Fall: Attend CSI Training and Make an EDI Plan

  • New board members of the organization must attend the NCRC training provided by CSI throughout the year. The Jacobs School of Engineering expects student officers to apply what they learn from this training to their mission and role within their organization.

  • The organization’s plan for diversity and inclusion must be created as a Google doc and must include:

    • Names of all board members for the current year and the date each board member completed the NCRC training.

    • A specific plan (1-2 pages) for how the organization will address diversity and inclusion through their operation in the current academic year.  This plan should include the following sections:

      • An introductory paragraph that discusses the  EDI challenges faced by your organization.

      • A list of 1-3 actions/activities that your organization will execute to address diversity and inclusion in your organization.  At least some of these actions/activities should be grounded in your organization’s EDI reflection from the previous year, and the feedback you received on this reflection.  The description of each action/activity should include:

        • The motivation for the action/activity.

        • A specific description of what you will do.

        • How you will measure the impact of your action/activity

  • 2 STEPS to submit your plan:

 

Winter: Carry out EDI Plan

  • Organizations should carry out their plans for diversity and inclusion.  We encourage student organization members also to attend diversity and inclusion events hosted across campus (virtually or in-person).

 

Spring: Continue to implement EDI Plan & submit Reflection

  • Organizations should continue to carry out their plans for diversity and inclusion.  Student organization members should continue to attend diversity and inclusion events hosted across campus (virtually or in-person).

  • Submit student organization annual reflection in Spring 2022- June 15 by noon.  This reflection should be written as a Google doc and should contain the following components:

    • An introductory paragraph discussing the overall success (or lack thereof) of the plan implementation,

    • A list of the actions/activities proposed in the diversity and inclusion plan.  For each action/activity, use your proposed measure to reflect on the success and impact (or lack thereof) of that action/activity.  If the action/activity was not successful, reflect on why not.

    • A reflection on what you believe you believe the organization should work on for the upcoming school year. (This reflection should be written in collaboration with incoming leadership)

  • 2 STEPS to submit your plan:

Failure to uphold these responsibilities may adversely affect the following:

  • Any travel, matching, or reimbursements funds of your organization
  • Triton Engineering Student Council (TESC) Funding

 

Questions and Assistance

We believe that this explicit focus on diversity and inclusion will help create a stronger set of student organizations within the Jacobs School of Engineering. We will be holding one drop-in Q&A sessions (location and/or Zoom link TBA):

Alternatively, if you have any questions or need assistance or ideas for how to proceed, you can reach out to Associate Dean for Equity, Diversity and Inclusion, Jacobs School of Engineering Gilberto Mosqueda at (gmosqueda@ucsd.edu) or Program Coordinator IDEA Engineering Student Center Alejandra Arguelles at (marguelles@eng.ucsd.edu).