Jacobs School Student Travel Fund



About the Travel Fund

The Jacobs School of Engineering Travel Fund was established with generous donations from the 2013 graduating senior class in conjunction with the annual Ring Ceremony. Through their giving efforts, our graduating students came together as Tritons helping to secure enhanced learning opportunities for future Jacobs School students. Seniors from each graduating class help to ensure this award will continue to assist rising engineers for years to come.


Click here to see exciting opportunities
made possible through the Travel Fund


Program Guidelines

The Jacobs School of Engineering Student Travel Fund provides opportunity for individual student and student organizations to apply for funds to supplement travel and lodging costs of conferences or competitions. The selection committee will meet bi-weekly, beginning Week 2 of the Fall Quarter, to review applications and determine who is awarded funding.

The following items details specific scholarship requirements for application and reimbursement guidelines

  • Deadline: Applications for funding must be received at least 4 weeks prior to the conference, competition, or travel date, whichever occurs first.
  • Max award per student: $300. Max award per organization/group: $800
  • Any undergraduate student with a major declared in the Jacobs School of Engineering is eligible. Please check HERE for a list of included majors (Undeclared students and Graduate students are ineligible)
  • Conference specifications: Any opportunity in which the student is invited to display or present their work in a professional environment for engineering OR the student is attending a conference for networking purposes. The conference must be directed toward an engineering field or the project developed must have an engineering foundation.
  • Competition specifications: Project team competing in a regional or national competition, for larger teams please consider the A.S. Competition Fund as they have larger fund amounts.
  • The Student Travel Fund can only reimburse fees relating to transportation, conference attendance/registration, and actual cost to student for lodging.
  • Proof of attendance and payment is necessary. Funds are provided to students on a reimbursement basis only.
  • Upon returning from conference or related travel, student must submit all required forms and documentation (as outlined in the section titled "Reimbursement Guidelines") for reimbursement process to be completed.
  • Individual students applying to attend a Student Organization National Conference that has been awarded Matching Funds or the Student Travel Fund will not be approved, and will be directed to reach out to the student organization directly (Ex. NSBE National Conference, SWE National Conference, SHPE National Conference, etc.)

Group Guidelines:

Starting FA21: All student organizations must submit an EDI plan in order to be eligible for Student Travel Funds and Matching Funds, please see more information here

  • Organization/Groups specifications: Organizations must apply as a group and groups should turn in one request with the members in attendance listed.
  • The person who submits the application will be the point of contact for the Student Travel Fund and will make the purchases for the group and be the only one reimbursed. (Due to the nature of the reimbursement process through the university this is the most efficient and manageable method for the Student Travel Fund)
  • Student/organization must report any other current or potential sources of funding they are receiving and provide updates to the selection committee if there are any changes to funding sources
  • Organizations that are awarded Matching Funds for Conferences, are not eligible for the Student Travel Fund
  • Students/organizations may only apply for funding once per academic year.


Reimbursement Guidelines

As funds are given on a reimbursement basis, in order to process reimbursement requests individual students/organizations who received a scholarship should complete the Student Travel Fund Post-Travel Survey within one week of completing their trip. The survey requires students to submit the following items:

  1. ALL original receipts for qualified/approved conference costs (conference fees, hotel and travel expenses).
  2. A travel reimbursement survey
  3. 3-5 photos of the event you attended
  4. Student Business Certification for each traveler

Click here to access the post-trip survey.

Student Business Certification

* Please note that due to UCSD Travel restrictions, group/organization travel must be reimbursed to an individual and cannot be reimbursed to an organization. Reimbursements for awarded organization travel through the Student Travel Fund will be disbursed to the main contact on the application. The main contact must then distribute payment as necessary to their group/organization, independent of the Student Travel Fund committee.

Questions? Please contact the Student Travel Fund Committee at stf@eng.ucsd.edu or seckardt@eng.ucsd.edu.


Apply Here


After submitting the funding request, all applications are reviewed by a committee of Jacobs School students under the supervision of the IDEA Engineering Student Center.

Student/organization point of contact will receive communication pertaining to their award status to the preferred email address submitted in the application. Award recipients will receive detailed instructions on completing a Student Certification Form. The form must be completed and returned to the IDEA Student Center Office in advance of taking the actual conference/event travel.

  • Deadline: Applications for funding must be received at least 4 weeks prior to the conference, competition, or travel date, whichever occurs first.
  • New applications will not be accepted during Summer Session 1 or 2. The Student Travel Fund Committee will resume meetings during week 2 of Fall Quarter.


Other Funding Options on Campus:

Undergraduate Opportunities 

A.S. Competition Fund

Graduate Opportunities 

GSA Travel Fund